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The best view giving an all-round view is the “ Group by List and Document” option. This will include all the broken links found. The results are grouped by the SharePoint List/Library called “ Documents” and then grouped by the item/document/web page itself, which in-turn displays the broken links within the content itself. The current view can be changed by selecting the required view from the drop-down.Ĭhanging the view to “ Broken Links by Document” removes results that are valid links. TIP: Notice for MS Excel files, the Cell coordinates are also shown for location of the links! To get definitions of each report header, please see the SharePoint Broken Link Manager User Guide.
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" Absolute URL Tested" is the full absolute URL that the tool builds out (if the link is a relative path (starts with '/' or './' for example, then this column value this is handy). IMPORTANT: The column " Link URL" is the physical / actual link found. The default “ All Links” view is then displayed, listing all results including valid and invalid links. To view the most current “ Broken Link Report”, right click the location, choose “ View Reports”, select “ Broken Links”, then select the “ (Current)” tagged option, or if you wish to view previous results select the chosen date. Select the job which has the report you need, right click and select "View Report". You can drag and drop any column, such as 'Job Name', to group all jobs. This will provide a list of all historical jobs run on that machine. From the “ My SharePoint Environment” dashboard (called the 'Home Page Dashboard'), select the site you need to review a report for, then right click, select "View Reports", this displays the menu for viewing reports.If you need to view previously run (historical) reports, you can do this in one of two ways:
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The report can be viewed after clicking the “ Open Report” button.
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Pressing the “ OK” button returns you back to the results screen with the “ Open Report” link now being visible. Once the job is finished, you are notified of completion as well as the number of broken links found.You can click the Pin button to keep it displayed. To open the options page again, you need to click (or hover over) the tab 'Create Broken Link Job'.You will be able to see any broken links as it works through the content locations you selected. Results will be displayed in real-time as it scans. The report job will then begin its process by configuring the job, and then it will start the scanning process.Otherwise you can click Run Now button to start the job.Įxample: If you only want to check a specific List, Library, Web Page, document, folder, click the Advanced Options button Click Show Advanced Options to show more options, such as Find & Replacements, Inclusion or Exclusion Rules, or Export options.If you do not select this, the content within the files itself will not be checked, however the metadata will be checked for links.īelow are the file extensions to include when the tool is checking inside of file contents. This is required if you also want to fix links inside of files. NOTE: Checking “ Scan List Item Attachment File Contents” and “ Scan Document File Contents” will tell the tool to check inside of files for links.
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Select where you want to find links within the SharePoint site, such as within Lists, Web page Libraries, Document Libraries and select if you want to include inside of file content, such as finding links inside of MS Excel, Word or PDF files.
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see How to Add Sites to the Home Page Dashboard To begin, first add the Site Collection that has the site you want to check for Broken Links.To check for broken links, first select the site collections or sites that you wish to scan in the “ My SharePoint Environment” screen, then right click and choose the “ Create Reports” option, then “ Broken Links” item. This is achieved by using the Broken Link Manager component within the toolkit. With the SharePoint Essentials Toolkit, you can run various reports to help identify links that need to be modified or updated.